|
Exhibitor Information for Sales Force Effectiveness USA 2006
Exhibiting will enable you to network and give a space to hold brief meetings
with the high level professional attendees. The busiest times for the Expo
are during the conference breaks when all the conference attendees will be
in the Expo area.
To receive the most up to date information on the conference and Expo please
refer to the website at: http://www.eyeforpharma.com/salesusa06/
CONTENT
• Your Contacts
• The Venue
• Stand Allocation
• Exhibition Package
• Exhibition Staff
• Expo Times
• Set-up Times
• Break-down Times
• Exhibition Extras
• Floor Plan
• Accommodation
• Shipping
• Company Overview & Logo
• Advertisement
• Inserts
• Insurance
• Deadlines
• Finally
YOUR CONTACTS
The team working on your event:
Expo & Event Logistics/Production/Adverts:
Nadine Schultgen 00 44 20 7375 7191 nadine@firstconf.com
Event Director/Speakers:
Joanna Krassowska 00 44 20 7375 7153 joanna@eyeforpharma.com
THE VENUE
The Conference and Exhibition are being held at the Hilton Philadelphia -
City Avenue.
You can also obtain more details from the Hotel:
Address:
Hilton Philadelphia - City Avenue
4200 City Avenue
Philadelphia
PA 19131
Telephone: 001-215-879-4000
Fax: 001-215-879-9020
Web: http://www.hilton.com/en/hi/hotels/index.jhtml;jsessionid=
RXB4OIUQN1YIACSGBIXMVCQKIYFCVUUC?ctyhocn=PHLPHHF
Venue Contact:
Randy Schaller
Director of Catering
Telephone: 215-879-3399
Fax: 215-879-9020
Email: Randy_Schaller@hilton.com
STAND ALLOCATIONS
All stand allocations will be done on a first come first served basis and
can only be guaranteed once we have received a signed copy of the Exhibitor
Contract. Where possible, eyeforpharma will try to give you your first choice
but if this is not available we will offer you the next best alternative.
EXPO PACKAGE
The following is included in your package:
- 3m by 2m space
- One 6 ft table
- 2 Chairs
- Electrical Socket
Also included is (please refer to your contract for details):
- Exhibitor Staff passes (access to exhibition area only)
- Company Overview, Logo in eps format only & URL in Show Guide
- Link to eyeforpharma Web Site
Additional equipment orders, Telephone and Internet Connection as well as
Audio Visual equipment need to be ordered separately with the hotel.
Please see the Exhibition Extras section below for information on how to order
these.
The exhibition space is yours to do with as you choose. Some exhibitors will
bring pop-up stands of their own. The only restriction is that whatever you
bring must fit within your allocated space.
EXPO STAFF
As an exhibitor/ sponsor, you are also given Exhibit Staff Passes (please
refer to your contract for details) to allocate to those you intend to man
your stand. Please note these do not include access to the main conference.
Please inform Joanna Krassowska, joanna@eyeforpharma.com
or 44 20 73 75 71 53 by 30th October of the full name, job title and email
address of the people from your company obtaining these tickets so that we
can send them confirmation. If we do not receive the names by this date then
there will be no badges available at the registration desk.
Should you require additional exhibit passes, these may be charged per
additional person. Please contact on the details above for more information.
EXPO TIMES
Please find below the exhibition opening times. These may change slightly
closer to the event. eyeforpharma will inform you of any changes via an email.
13th November 9:00am - 6:00pm
14th November 9:00am - 5:00pm
For your information, the busiest times will be during the coffee breaks,
lunches and cocktail reception when conference attendees are able to walk
the Expo floor. A timed program with exact timing of the breaks will be sent
to you closer to the event
SET
UP TIMES
12th November 6:00pm - 8:00pm
13th November 6:30am - 7:30am
13th November is an additional set up day to allow exhibitors to finish up;
all exhibitors are required to begin set up on 12th November. All exhibits
must be set by 07.30 on 13th November to be ready for the registration coffee
break.
If you are shipping packages in advance it is advisable that you or a colleague
arrives in advance, to ensure everything you have sent has arrived. It is
important to bring the tracking numbers for the unlikely event a package need
be traced.
BREAK
DOWN TIMES
14th November 4:30pm-6pm or after the final coffee break
The area must be cleared of equipment and rubbish by 6:00pm on 14th November.
Anything left after this time may be disposed of by the facility unless prior
shipping arrangements have been made.
Important: In fairness to your fellow exhibitors and Expo attendees,
and in the interest of maintaining the integrity of First Conferences’
exhibitions, no one will be permitted to disassemble or remove their exhibit
in whole or in part prior to the scheduled beginning of break down on 14th
November.
Also, please note that the security of your equipment, particularly computer
equipment, is your responsibility. Unless specifically stated elsewhere, there
may not be night security provided specifically for the exhibition area.
EXHIBITION
EXTRAS
AUDIO VISUAL EQUIPMENT
For all Audio Visual requests please contact:
Randy Schaller
Telephone: 215-879-3399
Fax: 215-879-9020
Email: Randy_Schaller@hilton.com
NB. Additional Audio Visual Equipment will be charged extra to the exhibiting
company. Please ensure you supply credit card details when placing your order.
ELECTRICAL SERVICES
If you wish to order electricity for your stand, please contact:
Randy Schaller
Telephone: 215-879-3399
Fax: 215-879-9020
Email: Randy_Schaller@hilton.com
NB. Electrical services will be charged extra to the exhibiting company.
Please ensure you supply credit card details when placing your order.
INTERNET & PHONE ACCESS
Randy Schaller
Telephone: 215-879-3399
Fax: 215-879-9020
Email: Randy_Schaller@hilton.com
NB. Internet & Phone access will be charged extra to the exhibiting company.
Please ensure you supply credit card details when placing your order.
FLOOR
PLAN
Please click here
to view the floor plan.
ACCOMMODATION
We have negotiated a preferential room rate at Hilton Philadelphia - City
Avenue. This is only available until 23rd October so early booking is
advised. Please print out the Hotel
Booking Form and send it to the contact details given on the form.
SHIPPING
All shipping is to be organized and paid independently by the exhibitor.
If you are shipping in advance it is STRONGLY ADVISED to pre-arrange for return
shipping from the venue, before attending the exhibition. It is also important
to bring TRACKING NUMBERS with you in the unlikely event a package needs to
be traced. Please also bring all necessary packing and shipping materials
with you.
All shipping should be sent to Hilton Philadelphia - City Avenue and should
arrive no earlier than: 6th November (otherwise the hotel will charge a storage
fee per day per delivery) and no later than: 10th November
For your convenience I have created a Shipping Label, which must be
printed out and attached to all exhibition material boxes.
COMPANY
OVERVIEW & LOGO
Exhibitors each get a 150-word overview and their company logo in the eyeforpharma
Show Guide.
OVERVIEW
This is strictly 150 words (no more). The idea of the overview is to simply
give a brief description of your company ‘products & services’.
COMPANY LOGO
Your company logo must be saved in an EPS format and saved in outlines.
Please submit your company overview together with your company logo to Nadine
Schultgen – nadine@firstconf.com as soon as possible but before 16th
October at the very latest.
eyeforpharma will not be responsible if your logo and overview is not received
in time or in the right format. We also reserve the right to change your company
overview if it is longer that 100 words.
ADVERTISEMENTS
(only applicable if stated in your contract!)
The Show Guide will be produced in A4, our designer has asked that all artwork
be produced to this size. Please supply electronic artwork as a Press Optimized
PDF with the fonts embedded.
A COLOUR RUN-OUT OF THE AD MUST ALWAYS BE SUPPLIED WITH ELECTRONIC FILES.
IF THIS IS IMPOSSIBLE A FAX IS REQUESTED TO MATCH FONTS FOR PAGE LAYOUT.
Also note the following:
If the advertisement is to cover the overall page, it should be supplied
with crop marks and bleed of at least 3mm.
Delivery address for hard copies:
Nadine Schultgen
First Conferences Ltd
7-9 Fashion Street
London
E1 6PX
Tel: +(0) 20 73757500
Fax: +(0) 20 73757511
Delivery address for electronic files: nadine@firstconf.com
Deadline for receiving artwork is 16th October
If we do not receive your advert by the deadline stated or in the wrong format,
we cannot ensure it will be in the showguide.
INSERTS
FOR DELEGATE PACKS
If you have opted for an insert as part of your Expo package, please note
that they must arrive at the venue during business hours by 10th November
at the very latest!
Please print off the Shipping
Label and attach to any packages sent to the venue.
If we do not receive the inserts by the date stated and with the attached
label, we cannot guarantee they will be placed in the Expo/Conference attendee
packs.
It is also important to bring the TRACKING NUMBERS with you in the unlikely
event a package needs to be traced.
INSURANCE
Whilst we will take every precaution to protect your property during the
event, we are not responsible for any loss or damages and recommend that you
obtain insurance coverage.
Such insurance is available through our insurer, Insurex Expo-Sure, who will
be happy to provide you with a quote. You may contact Muriel Semple Tel: +44
(0) 1892 511 500
You are also responsible for insuring against any legal liability incurred
in respect of injury or damage to property belonging to third parties, and
you may wish to protect your investment against abandonment, cancellation
or curtailment of the event due to reason beyond our control.
DEADLINES
For your convenience I have put together a Check List with exhibition deadlines.
It is important that you work to these deadlines:
Due Date
Accommodation 23rd October
Advertisement 16th October
Company Logo (eps format) 16th October
Company Overview (100 words) 16th October
Exhibitor Extras ASAP
Standholder Passes List 30th October
Exhibition Stand Material Shipment 10th November
Inserts into delegate packs 10th November
FINALLY
Please remember to send any order forms (i.e. Telephone/Internet Connection,
Electricity, AV etc.) and materials (i.e. Company Logo, Company Overview,
Inserts etc.) by the deadlines stated. eyeforpharma cannot be held responsible
for late returns.
We are very excited to have you participate in this year’s SFE and
Online Marketing & eDtailing USA and the team wish you the very best of
success at the event.
Kind regards,
Nadine Schultgen |
