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Exhibitor Information for Latin America Pharma – Sales and Marketing 2007
Exhibiting will enable you to network and give a space to hold brief meetings with the high level professional attendees. The busiest times for the Expo are during the conference breaks when all the conference attendees will be in the Expo area.
To receive the most up to date information on the conference and Expo please
refer to the website at: http://www.eyeforpharma.com/latinamerica2007/
CONTENT
• Your Contacts
• The Venue
• Stand Allocation
• Exhibition Package
• Exhibition Staff
• Expo Times
• Set-up Times
• Break-down Times
• Exhibition Extras
• Accommodation
• Shipping
• Company Overview & Logo
• Advertisement
• Inserts
• Insurance
• Deadlines
• Finally
YOUR CONTACTS
The team working on your event:
Expo & Event Logistics/Production/Adverts:
Nadine Schultgen - 00 44 20 7375 7191 - nadine@firstconf.com
Event Director/Speakers:
Joanna Krassowska - 0044 20 7375 7153 - joanna@eyeforpharma.com
THE VENUE
The Conference and Exhibition are being held in the Pharma Latin America 2007- Sales & Marketing at the CasaMagna Marriott Puerto Vallarta Resort.
You can also obtain more details from the Hotel:
Address:
Boulevard Kukulcan, Retorno Chac L-41, Zona Hotelare
Cancún
Quintana Roo 77500
Mexico
Phone: 52 998 881 2000
Fax: 52 998 881 2085
http://marriott.com/property/propertypage/CUNMX
Venue Contact:
Mauricio Baez G
Event Manager
Telephone: 0052 (998) 881.2016
Fax: 0052 (998) 881.2021
Email: mauricio.baez@marriotthotels.com
STAND ALLOCATIONS
All stand allocations will be done on a first come first served basis and can only be guaranteed once we have received a signed copy of the Exhibitor Contract. Where possible, eyeforpharma will try to give you your first choice but if this is not available we will offer you the next best alternative.
EXPO PACKAGE
The following is included in your package:
- 1 table within booth space of 3x2m
- 2 chairs
Also included is:
- Please refer to your contract for the number of Exhibitor Staff passes (access to exhibition area only)
- Company Overview (100 words), Logo (eps format) & URL in Show Guide
- Link to eyeforpharma Web Site
Additional equipment orders, Telephone and Internet Connection as well as Audio Visual equipment need to be ordered separately with the hotel. Please see the Exhibition Extras section below for information on how to order these.
The exhibition space is yours to do with as you choose. Some exhibitors will bring pop-up stands of their own. The only restriction is that whatever you bring must fit within your allocated space.
EXPO STAFF
As an exhibitor/ sponsor, you are also given Exhibit Staff Passes ((please refer to your contract for details) to allocate to those you intend to man your stand. Please note these do not include access to the main conference.
Please inform Joanna Krassowska, joanna@eyeforpharma.com or 0044 (0) 20 73 75 75 71 by 5/25/2007 of the full name, job title and email address of the people from your company obtaining these tickets so that we can send them confirmation. If we do not receive the names by this date then there will be no badges available at the registration desk.
Should you require additional exhibit passes, these may be charged per additional person. Please contact on the details above for more information.
EXPO TIMES
Please find below the exhibition opening times. These may change slightly closer to the event. eyeforpharma will inform you of any changes via an email.
5/31/2007 - 08:00- 17:00
6/1/2007 - 08:00- 16:00
For your information, the busiest times will be during the coffee breaks, lunches and cocktail reception when conference attendees are able to walk the Expo floor. A timed program with exact timing of the breaks will be sent to you closer to the event
SET
UP TIMES
5/30/2007 - 17:00- 18:00
5/31/2007 - 07:00- 07:30
5/31/2007 is an additional set up day to allow exhibitors to finish up; all exhibitors are required to begin set up on 5/30/2007. All exhibits must be set by 07.30 on 5/31/2007 to be ready for the registration coffee break.
If you are shipping packages in advance it is advisable that you or a colleague arrives in advance, to ensure everything you have sent has arrived. It is important to bring the tracking numbers for the unlikely event a package need be traced.
BREAK
DOWN TIMES
6/1/2007 - 16:00- 18:00
The area must be cleared of equipment and rubbish by 6:00:00 PM on 6/1/2007. Anything left after this time may be disposed of by the facility unless prior shipping arrangements have been made.
Important: In fairness to your fellow exhibitors and Expo attendees, and in the interest of maintaining the integrity of First Conferences’ exhibitions, no one will be permitted to disassemble or remove their exhibit in whole or in part prior to the scheduled beginning of break down on 6/1/2007.
Also, please note that the security of your equipment, particularly computer equipment, is your responsibility. Unless specifically stated elsewhere, there may not be night security provided specifically for the exhibition area.
EXHIBITION
EXTRAS
AUDIO VISUAL EQUIPMENT
For all Audio Visual requests please contact:
Mauricio Baez G
Telephone: 0052 (998) 881.2016
Fax: 0052 (998) 881.2021
Email: mauricio.baez@marriotthotels.com
NB. Additional Audio Visual Equipment will be charged extra to the exhibiting company. Please ensure you supply credit card details when placing your order.
ELECTRICAL SERVICES
If you wish to order electricity for your stand, please contact:
Mauricio Baez G
Telephone: 0052 (998) 881.2016
Fax: 0052 (998) 881.2021
Email: mauricio.baez@marriotthotels.com
NB. Electrical services will be charged extra to the exhibiting company. Please ensure you supply credit card details when placing your order.
INTERNET & PHONE ACCESS
Mauricio Baez G
Telephone: 0052 (998) 881.2016
Fax: 0052 (998) 881.2021
Email: mauricio.baez@marriotthotels.com
NB. Internet & Phone access will be charged extra to the exhibiting company. Please ensure you supply credit card details when placing your order.
ACCOMMODATION
We have negotiated a preferential room rate at CasaMagna Marriott Resort. This is only available until 4/30/2007 so early booking is advised. Please use this weblink that has been set-up for you to book your room: http://marriott.com/property/propertypage/CUNMX:
- log on to: http://marriott.com/property/propertypage/CUNMX
- enter dates you wish to stay (rates available between 28th May- 4 June), number of rooms/ people staying
- enter IRSIRSA in the group code section, select 'FIND'
- First Conferences group rate will be displayed at $150
- select rate and make a booking
SHIPPING
All shipping is to be organized and paid independently by the exhibitor. If you are shipping in advance it is STRONGLY ADVISED to pre-arrange for return shipping from the venue, before attending the exhibition. It is also important to bring TRACKING NUMBERS with you in the unlikely event a package needs to be traced. Please also bring all necessary packing and shipping materials with you.
All shipping should be sent to CasaMagna Marriott Puerto Vallarta Resort and should arrive no earlier than: (otherwise the hotel will charge a storage fee per day per delivery) and no later than: 5/29/2007
For your convenience I have created a Shipping Label, which must be printed out and attached to all exhibition material boxes. You will find the label attached to this email.
COMPANY
OVERVIEW & LOGO
Exhibitors each get a 150-word overview and their company logo in the eyeforpharma
Show Guide.
OVERVIEW
This is strictly 150 words (no more). The idea of the overview is to simply
give a brief description of your company ‘products & services’.
COMPANY LOGO
Your company logo must be saved in an EPS format and saved in outlines. Please submit your company overview together with your company logo to Nadine Schultgen – nadine@firstconf.com as soon as possible but before 5/7/2007 at the very latest
eyeforpharma will not be responsible if your logo and overview is not received in time or in the right format. We also reserve the right to change your company overview if it is longer that 100 words.
ADVERTISEMENTS
(only applicable if stated in your contract!)
The Show Guide will be produced in US letter size, our designer has asked that all artwork be produced to this size. Please supply electronic artwork as a Press Optimized PDF with the fonts embedded.
A COLOUR RUN-OUT OF THE AD MUST ALWAYS BE SUPPLIED WITH ELECTRONIC FILES. IF THIS IS IMPOSSIBLE A FAX IS REQUESTED TO MATCH FONTS FOR PAGE LAYOUT.
Also note the following:
If the advertisement is to cover the overall page, it should be supplied with crop marks and bleed of at least 3mm.
Delivery address for hard copies:
Nadine Schultgen
First Conferences Ltd
7-9 Fashion Street
London
E1 6PX
Tel: +(0) 20 73757500
Fax: +(0) 20 73757511
Delivery address for electronic files: nadine@firstconf.com
Deadline for receiving artwork is 5/7/2007
If we do not receive your advert by the deadline stated or in the wrong format, we cannot ensure it will be in the showguide.
INSERTS
FOR DELEGATE PACKS
If you have opted for an insert as part of your Expo package, please note that they must arrive at the venue during business hours by 5/29/2007 at the very latest!
Please print off the Shipping
Label and attach to any packages sent to the venue.
If we do not receive the inserts by the date stated and with the attached label, we cannot guarantee they will be placed in the Expo/Conference attendee packs.
It is also important to bring the TRACKING NUMBERS with you in the unlikely event a package needs to be traced.
INSURANCE
Whilst we will take every precaution to protect your property during the event, we are not responsible for any loss or damages and recommend that you obtain insurance coverage.
Such insurance is available through our insurer, Insurex Expo-Sure, who will be happy to provide you with a quote. You may contact Muriel Semple Tel: +44 (0) 1892 511 500
You are also responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third parties, and you may wish to protect your investment against abandonment, cancellation or curtailment of the event due to reason beyond our control.
DEADLINES
For your convenience I have put together a Check List with exhibition deadlines. It is important that you work to these deadlines:
Due Date
Accommodation - 4/30/2007
Advertisement - 5/7/2007
Company Logo (eps format) - 5/7/2007
Company Overview (100 words) - 5/7/2007
Exhibitor Extras - ASAP
Standholder Passes List - 5/25/2007
Exhibition Stand Material Shipment - 5/29/2007
Inserts into delegate packs - 5/29/2007
FINALLY
Please remember to send any order forms (i.e. Telephone/Internet Connection, Electricity, AV etc.) and materials (i.e. Company Logo, Company Overview, Inserts etc.) by the deadlines stated. eyeforpharma cannot be held responsible for late returns.
We are very excited to have you participate in this year’s Pharma Latin America 2007- Sales & Marketing and the team wish you the very best of success at the event.
Kind regards
Nadine Schultgen
Nadine Schultgen
International Event Manager
First Conferences Ltd
7-9 Fashion Street
London
E1 6PX
Tel: + 44 (0)20 7375 7191
Fax:+ 44 (0)20 7375 7511
nadine@firstconf.com |
